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Statutes of AANOA

Status of AANOA

Draft Statutes
of the Association of National Olympic Academies of Africa
(ANOAA)

 

TITLE 1

 

NAME – MAIN OFFICE – DURATION – PURPOSE
Article 1:
It shall be created by the National Olympic Academies in Africa, an association named the Association of National Olympic Academies of Africa (ANOAA).

Article 2:
2.1 The Main Office of the ANOAA shall be located at the National Olympic Committee of its President. It shall be transferred elsewhere by the decision of the 2 /3 of the ANOAA members.
2.2 Duration: The duration of the ANOAA is unlimited.
Article 3:
The objectives of the Association of National Olympic Academies of Africa shall be set as follows:
3-1 To promote Olympic ideals and values in Africa.
3-2 To exchange information, experiences and competences between the National Olympic Academies in Africa.
3-3 To organize regional or sub-regional events to extend the influence of Olympism in Africa.
3-4 To hold training sessions, symposia, workshops and all meetings that shall aim primarily at promoting the Olympic philosophy.
3-5 To hold statutory and regulatory meetings required by its activities and its development.
3-6 To conduct studies and researches in the field of Olympic philosophy and values and African comparative philosophies.
TITLE 2: MANAGEMENT AND OPERATION OF ANOAA

Article 4:  The ANOAA shall be managed by the General Assembly and the Board of Directors.

4.1 THE GENERAL ASSEMBLY

4-1-1 The General Assembly is the supreme body of the ANOAA. Its decisions shall be binding on all its members subject to the prerogatives of the International Olympic Committee (IOC), the Association of National Olympic Committees of Africa (ANOCA) and the International Olympic Academy (IOA) to which it shall comply.

4-1-2 Each National Olympic Academy member shall have only one vote.

4-1-3 Shall also be convened as observers the IOC, ANOCA, the IOA and the members of the NOC and the NOA of the country where the Assembly is held.

4-1-4 The General Assembly shall meet once every other year (02) in an ordinary session. It shall meet in an extraordinary session, if necessary, through a written notice of the Board of Directors or the 2/3 of its members.

4-1-5 The notices for either the Ordinary or Extraordinary General Assembly shall be sent to the NOA members through their respective NOCs with the attached agenda at least sixty days before the meeting.

4-1-6 The minutes of each General Assembly shall be submitted to the International Olympic Committee (IOC), the Association of National Olympic Committees of Africa (ANOCA) and the International Olympic Academy (IOA) for advice. Two (02) months thereafter, if no substantive comments are received by the ANOAA and pertaining to the decisions, they shall become final.

4-1-7 The ANOAA may create any technical body such as a Scientific Committee, Sectoral Committees, a Study and Research Centre … to implement its policy.

4-1-8 The General Assembly shall be the supreme body of the ANOAA, it shall adopt its programme of activities submitted by the Board of Directors, the Activity Report of the Board of Directors for the period running from the previous General Assembly and shall vote the budget.

4-1-9 The General Assembly shall elect by position every four years the members of its Board of Directors and the auditors. It shall adopt the report submitted by the auditors; the annual accounts and shall vote for the discharge to the Treasurer General.

4-1-10 The General Assembly shall be the only body empowered to grant the affiliation of new members who request it and accept the resignations.

4.2   The Board of Directors: Formation and Mandates
4-2-1 The Board of Directors is the executive body of the ANOAA. It is composed of eleven members, including at least one woman, and assigned as follows:

  • President
    • 1st Vice President
    • 2nd Vice President
  • 3rd Vice President
  • Secretary General
    • Deputy Secretary General
    • General Treasurer
    • Deputy General Treasurer
    • 3 members

 

4-2-2 Any NOA shall not be represented by more than one member in the Board of Directors.

4-2-3 The Board of Directors shall be responsible for the implementation of the decisions of the General Assembly. It manages and runs the ANOAA. The members of the Board shall not receive any salary.

4-2-4 The duration of the term of the members of the ANOAA’s Board of Directors is 4 years. The outgoing members can be re-elected.

4-2-5 The Board of Directors shall meet at least once a year. It may be convened if half plus one of its members are present.

4-2-6 The decisions shall be taken by the majority of the present votes. In case of equality of votes, the vote of the president shall be a casting vote.

4-2-7 Each member shall be entitled to one single vote. Voting by proxy or correspondence shall not be not permitted except for the President who shall, if necessary, conduct a consultation by correspondence.
TITLE 3: THE MANDATES OF THE PRESIDENT
THE SECRETARY GENERAL AND THE GENERAL TREASURER

Article 5:  THE PRESIDENT
5-1 He shall preside over all meetings of the Board of Directors and the General Assembly.

5-2 He shall set the agenda of the meeting of the Board of Directors.

5-3 He shall make sure the decisions of the General Assembly and of the Board of Directors shall be complied with and he shall coordinate their activities.

5-4 He shall represent the ANOAA before courts and in any activity in civil life.

5-5 Between two sessions of the Board of Directors, the President may deal with any urgent matter requiring immediate action within the powers of the Board of Directors.

5-6 He shall approve the payments necessary for the management of the ANOAA.

5-7 He shall be assisted in his tasks by a secretariat supervised by an Administrative Director appointed by the Board of Directors on the proposal of the President.

5-8 The salaries of the Administrative Director and the Head of the Staff shall be fixed by the Board of Directors in accordance with the standards and rules of the country where the Main Office is located.

5-9 In case of unavailability, the President shall be replaced by the First Vice-President or, if necessary, by the Second Vice-President or the Third Vice-President.
Article 6:  THE SECRETARY-GENERAL

 

6-1 The Secretary General shall be responsible for the books, the documents and the seals of the association with the exception of the accountancy documents.

6-2 He shall write the mails, draft the minutes of the meetings of all the bodies of the ANOAA and shall attend all meetings.

6-3 He shall draft the annual report and hold the correspondence of the ANOAA.

6-4 In case of unavailability, the Secretary General shall be replaced by the Deputy Secretary General.

Article 7: THE GENERAL TREASURER
7-1 The General Treasurer shall be responsible, with the approval of the President, for handling the funds, securities and shares belonging to the ANOAA.

7-2 He shall be responsible for the organization of the accounting department which he shall operate.

7-3 He shall keep the accountancy books, documents and records.

7-4 He shall manage the assets of the ANOAA of which he shall draw up an inventory at the end of each financial year.

7-5 He shall prepare the operation accounts and the annual financial statements he shall be required to submit to the bodies of the ANOAA.

7-6 In case of unavailability, the General Treasurer shall be replaced by the Deputy General Treasurer.

 

TITLE 4: QUORUM – VOTING

Article 8: To be valid, the deliberations of the Ordinary General Assembly shall meet at least half plus one of the members of the ANOAA. In case the quorum is missing, the ordinary General Assembly shall be convened 24 hours later, the quorum being formed by at least one third of the members of the ANOAA.

Article 9: The deliberations of the Extraordinary General Assembly shall be valid if they meet the 2/ 3 of the ANO members of the ANOAA. If the quorum is not reached the Extraordinary General Assembly shall meet 24 hours later, the quorum being formed by at least half the members of the ANOAA.

Article 10:
10-1 The decisions of the General Assembly shall be taken in general by consensus or by a relative majority on a show of hands. However, the decisions regarding the dissolution or the exclusion of a member of the ANOAA shall be taken by the majority of 2/3.

10-2 Each NOA member shall be allowed to be represented by a maximum of two delegates but shall have only one voice during the votes.

10-3 The vote by proxy or correspondence shall not be allowed and no delegate may represent any NOA other than his/her own.

Article 11:
11-1 To be eligible for a position in the Board of Directors, candidates must have held or occupied at the time of holding the elective General Assembly a senior position in his/her NOA.

11-2 Any new application to the Board of Directors of the ANOAA shall be sent by the National Olympic Committee (NOC) and should reach the secretariat of the Board of Directors, two (02) months at least before the elective General Assembly by specifying the position presented.

11-3 The General Secretariat shall communicate the names of the candidates to the NOA members together with the agenda of the General Assembly.

11-4 Applications received after the deadline shall be automatically rejected.

11-5 The General Assembly may on the proposal of the Board of Directors; grant the title of Honorary President or Member to any person who rendered distinguished services to the Olympic Movement.

Article 12:
Members of the Board of Directors shall be elected through secret ballot by an absolute majority of the votes or 50 +1. Their election may require several ballots. After each unsuccessful round, the candidate who receives the fewest votes shall be automatically eliminated.

 

TITLE 5: ADMISSIONS – RESIGNATIONS – PENALTIES

 

Article 13:
13-1 The National Olympic Academies that founded the ANOAA and participated in the Constitutive Assembly shall be members of the Association of National Olympic Academies of Africa.

13-2 The other African NOAs, recognized by the IOC which shall make a written request of Admission to ANOAA, comply with these statutes, take part in its activities and abide by the decisions of its General Assembly may be accepted as members.

Article 14:
Any NOA member wishing to resign from the ANOAA shall inform the Secretary General by registered mail and shall send a copy to the President.

Article 15:

15-1 The readmission of a resigning NOA may be considered only in cases where it would be in financial order vis-à-vis the ANOAA for the period prior to its resignation.

15-2 The Board of Directors may grant provisional admission to be submitted to the following General Assembly which shall be the sole authority to grant final membership.

Article 16:
For serious violations of Olympic ethics or a lack of interest in the activities of the ANOAA, a member of the ANOAA may be suspended from its rights by a 2/3 majority. In this case, the Board of Directors shall include in the agenda of the next General Assembly the case of the concerned NOA for a final decision to be taken.

Article 17:
The sanctions to which any member of the ANOAA shall be exposed as a result of failure to perform its duties are:

Warning
Reprimand
Suspension
Expulsion

Article 18:
The Board of Directors, after the evaluation of the situation shall be allowed to take the three (03) first sanctions. Only the General Assembly may decide the cancellation.

Article 19:
Punished members may appeal to the General Assembly. The appeal does not suspend the punishment. The Board of Directors shall be required to convene to the following General Assembly any punished member that has appealed the decision.

TITLE 6: RESOURCES OF THE ANOAA

 

Article 20:
The resources of the ANOAA shall consist of:

20-1 The annual fees of its members, the amount and the terms of payment shall be determined by the General Assembly.

20-2 The subsidies of the higher bodies (IOC, OS, ANOCA, IOA, etc …).

20-3 The subsidies from governmental bodies.

20-4 The grants from the private sector (companies, foundations, OCOG, etc …).

20-5 The voluntary contributions of its members, donations and various legacies.

20-6 The products of its events and the sales of its publications.

 

 

TITLE 7: AUDITING

 

Article 21:

21-1 Two Auditor appointed by the General Assembly for a 4-year term renewable shall be in charge, in accordance with the rules of professional diligence, of the audit of the ANOAA.

21-2 The Auditor shall submit to the General Assembly a report on the balance sheet, the accounting and financial report prepared by the General Treasurer.

21-3 The remuneration of the Auditor shall be decided by the Board of Directors in compliance with the rules and standards in the country of the headquarters of the ANOAA.


TITLE 8: FINES – DISSOLUTION

Article 22:
22-1 Only the General Assembly may amend the statutes following a request by a NOA or the Board of Directors at least six months before the General Assembly.

22-2 The General Assembly can validly decide on the amendment of the statutes only in the presence of at least the 2/3 of the NOA members after the proposed amendment has obtained the 2/3 of the votes cast.

Article 23:
The dissolution of the ANOAA may only be decided by a General Assembly meeting the 2/3 of the NOA members. In case of dissolution, the assets of the ANOAA will be devolved to the ANOCA.
TITLE 9: GENERAL PROVISIONS
OFFICIAL LANGUAGES – UNFORSEEN CASES

Article 24:
The official languages of the ANOAA are French and English and the language of the host National Olympic Committee. In case of dispute, the French text shall be authentic.

Article 25:
All cases not provided for by these statutes shall be resolved by the Board of Directors in the spirit of the Olympic Charter.

Article 26:

For the purpose of the election to the various positions of the Board of Directors, during the constitutive General Assembly, the applications shall be received during the same General Assembly.

Adopted in Tunis, December 12, 2008

For the Constitutive General Assembly of ANOAA

 

The President                                                                The Secretary General

Ridha LAYOUNI                                                            Sanjay GOBOODUN

INTERPRETATION OF ABBREVIATIONS

 

ANOAA: Association of National Olympic Academies of Africa

ANOCA: African National Olympic Committees Association

IOA: International Olympic Academy

NOA: National Olympic Academy

IOC: International Olympic Committee

NOC: National Olympic Committee

OCOG: Organizing Committee of the Olympic Games

OS: Olympic Solidarity